3 Highly Effective Cold Call Tips Backed by Data

Cold calling is something we’re all familiar with. You’ve probably hit the dialer to cold call at some point in your career, especially if you’re in sales.

If you listen to LinkedIn discussions you would think cold calling is no longer an effective strategy.

I’m here to tell you that’s dead wrong, and that cold calling is still an extremely effective way to make it past the gatekeepers and connect with prospects in 2024.

Don’t believe me? Check out these Rain Group sales prospecting stats on cold calls:

• 69% of buyers have taken calls from new companies in the past year
• Over half of senior-level buyers and decision-makers prefer to be contacted via the phone vs email

Clearly, cold calling is an especially important skill to master, because if you can be successful at it, you will elevate your sales game and have a huge competitive edge over peers.

Cold Calling Tips

Without the right skillset and training, you’ll fail to get through to the decision-makers you need. So here are 3 cold calling tips and tricks you can use to maximize your cold call results

Related: Ultimate Cold Calling Guide

Cold Calling Tip 1: Use Pre-written Scripts

Cold calling can be a daunting task, but one effective strategy to ease the process and improve your results is to use pre-written scripts. These scripts serve as a roadmap for your conversations, ensuring you cover key points and stay on track. However, it’s crucial to balance the structure of a script with a natural and engaging delivery. Here’s how to make the most of pre-written scripts and avoid sounding like a robot.

The Importance of Pre-written Scripts

1. Consistency and Efficiency: Scripts provide a consistent framework for all your calls. They help ensure that every prospect receives the same key information about your product or service. This consistency can lead to a more predictable outcome and makes it easier to identify what’s working and what needs improvement.
2. Confidence Booster: Having a script in hand can significantly boost your confidence, especially if you’re new to cold calling. It reduces the anxiety of thinking on the spot and allows you to focus more on the conversation itself rather than worrying about what to say next.
3. Structure and Flow: Scripts help maintain a logical structure and flow during the call. They ensure you start with a strong introduction, clearly articulate the benefits of your product or service, handle objections effectively, and end with a strong call to action.

How to Use Pre-written Scripts Effectively

1. Understand Your Script: Don’t just read the script verbatim. Take the time to understand the content thoroughly. Know the key points and the reasoning behind them. This understanding will help you deliver the script more naturally and confidently.
2. Personalize Your Delivery: While the script provides a framework, your delivery should be personalized to each prospect. Use their name, reference specific details about their company or industry, and adjust your tone and pace based on their responses. Personalization makes the interaction feel more genuine and less robotic.
3. Practice Makes Perfect: Practice your script until you can deliver it smoothly without sounding like you’re reading from a piece of paper. Role-playing with colleagues or recording yourself can be beneficial. The more you practice, the more natural your delivery will become.
4. Stay Flexible: Be prepared to deviate from the script when necessary. If the prospect takes the conversation in a different direction, don’t force it back to the script. Instead, use your understanding of the key points to guide the conversation naturally. Flexibility shows that you’re listening and can adapt to the prospect’s needs.

Here are some great resources for cold scripts:

• 10 Best Prompts to Start a Sales Conversation 
• 10 Powerful Prompts to Close a Sales Conversation 

Real-World Example

Imagine a sales representative at a software company who was struggling with cold calls. Initially, she stuck rigidly to her script, leading to stiff and unengaging conversations. Her manager suggested she take time to understand the script better and practice her delivery. She started practicing with colleagues, who provided feedback on her tone and pacing. Over time, she became more comfortable and natural in her delivery. She also began personalizing her calls, referencing specific details about the prospect's business. This approach led to more engaging conversations and a higher conversion rate. By balancing the structure of the script with a personalized and flexible delivery, she transformed her cold calling success.

Additional Tips for Effective Script Usage

1. Segment Your Scripts: Develop different scripts for different segments of your target market. Tailoring scripts to specific industries, company sizes, or job roles can make your calls more relevant and effective.
2. Anticipate Objections: Include common objections and appropriate responses in your scripts. This preparation allows you to handle objections smoothly without getting flustered, keeping the conversation on track.
3. Use Open-Ended Questions: Incorporate open-ended questions in your script to encourage dialogue. Questions like “Can you tell me about your current challenges with [related product/service]?” invite the prospect to share more information, making the conversation more interactive and informative.
4. Regularly Update Your Scripts: Periodically review and update your scripts based on feedback and performance metrics. What works today might not be as effective tomorrow, so continuously refining your scripts can help maintain their effectiveness.

Cold Call Tip 2: Pitch at the Right Time

Timing can be a critical factor in the success of your cold calling efforts. Finding the optimal time to reach out to your prospects can significantly increase the chances of having a meaningful conversation. Experimenting with your calling schedule and understanding when your prospects are most likely to be receptive can make a substantial difference. Here’s how you can perfect the timing of your calls and why it matters.

Why Timing Matters

1. Prospect Availability: Your prospects have busy schedules, and reaching them when they are available and not rushed can lead to more productive conversations. Calling at the right time ensures that they can give you their full attention, increasing the likelihood of engagement.
2. Mental State: The time of day can affect a person’s mental state and openness to new ideas. For instance, prospects might be more open to listening to a pitch when they are not preoccupied with immediate tasks or deadlines.
3. Competitive Advantage: Knowing the best times to call can give you a competitive edge. If you’re calling when others aren’t, you have a better chance of getting through and making a strong impression.

Finding the Best Time to Call

1. Mornings and Late Afternoons: Research suggests that mornings (8-10 AM) and late afternoons (4-6 PM) are generally the best times to make cold calls. During these times, prospects are often in a more relaxed state compared to the rush of midday tasks.
2. Avoiding Peak Busy Times: Avoid calling during peak busy times such as late mornings (10 AM - 12 PM) and early afternoons (12 PM - 2 PM). These times are typically when prospects are either engaged in important work or taking lunch breaks, making them less likely to answer or engage in a meaningful conversation.
3. Tailor to Industry and Role: Different industries and roles may have different optimal calling times. For example, a call center manager might be more accessible in the late afternoon after peak calling hours, whereas a healthcare professional might have more availability in the early morning before patient appointments.
4. Experiment and Analyze: Start with general recommendations but don’t hesitate to experiment. Track your calls and analyze the data to identify patterns specific to your target audience. Use a CRM system to log call times and outcomes, then review this data regularly to adjust your strategy.

Related: 10 Common Mistakes to Avoid When Cold Calling 

Real-World Example

A sales team at a tech company initially struggled to get through to prospects during midday. They decided to shift their calling schedule based on industry research and their own analysis, focusing on early mornings and late afternoons. After a month of this new approach, they noticed a significant increase in the number of conversations and positive responses. One of their sales representatives, for instance, managed to book 50% more meetings simply by adjusting her call times to early mornings when IT managers were less busy and more receptive.

Tips for Effective Timing

1. Leverage Time Zones: If you’re calling prospects in different time zones, be mindful of their local time. Use tools to help schedule calls at appropriate times for each region. This consideration shows respect for their time and increases the likelihood of a positive interaction.
2. Use Scheduling Tools: Tools like Calendly or Google Calendar can help you manage and optimize your calling schedule. These tools can integrate with your CRM and automatically adjust your call times based on past success rates.
3. Monitor and Adapt: Keep an eye on any changes in your prospect’s industry or role that might affect their availability. For example, a change in business hours or new project deadlines can shift the optimal calling times.
4. Follow Up Strategically: If your initial call doesn’t connect, time your follow-ups wisely. Follow-up calls should be spaced out thoughtfully—consider waiting a day or two before trying again at a different time of day.

Also, keep in mind that the best time may differ from persona to persona as well as your target industry.

Cold Calling Tip 3: Production Over Perfection

Doing sales, especially when it comes to cold calling, there's a crucial principle to remember: production over perfection.

According to the Rain Group, it takes an average of 8 touches to generate a meeting or another conversion from cold calling. This statistic highlights the importance of consistent effort and persistence in sales activities.

Consistency is Key to Success

The phrase "production over perfection" emphasizes that it's more important to consistently make calls and reach out to prospects rather than striving for the perfect pitch every time. Here’s why:

1. Volume Matters: The more calls you make, the higher your chances of connecting with potential customers. It’s a numbers game—each call increases the probability of a conversion. Aiming for high production ensures you’re making the necessary volume of calls to meet your sales targets.
2. Learning Through Experience: Perfection can be paralyzing. Waiting for the perfect script or the perfect moment can lead to inaction. By consistently making calls, you gain real-world experience, learn from your interactions, and improve over time. Each call teaches you something new about your prospects and your approach.
3. Building Momentum: Regular activity helps build momentum. When you’re consistently reaching out, you’re staying top of mind with prospects and creating multiple touchpoints that can lead to conversions. Each follow-up call or email reinforces your presence and shows your dedication.

Practical Tips for Consistent Cold Calling

1. Set Daily Goals: Establish a daily target for the number of calls to make. This could be a specific number of new calls or follow-ups. Setting and achieving these goals helps maintain a steady pace and keeps you accountable.
2. Create a Schedule: Allocate specific times of the day for cold calling. Consistency in timing can help you develop a routine, making it easier to stick with the activity. For instance, dedicate the first two hours of your workday to making calls before moving on to other tasks.
3. Use a CRM System: A Customer Relationship Management (CRM) system can help track your calls, schedule follow-ups, and manage your interactions with prospects. This ensures no lead falls through the cracks and helps you stay organized.
4. Prepare but Don’t Overprepare: While preparation is important, avoid overanalyzing or spending too much time perfecting your script. Have a basic framework or script ready, but be flexible and natural in your conversation. The key is to start making calls rather than waiting for the perfect script.
5. Embrace Rejection: Understand that rejection is part of the process. Not every call will result in a meeting or sale. Use each rejection as a learning opportunity and stay motivated. Consistent effort over time will yield positive results.

Related: How to Condense Your Cold Calls to Close More Deals

Real-World Example

Consider the story of a successful sales representative at a tech startup. When she first started, she struggled with perfecting her pitch and often hesitated to make calls. Her supervisor advised her to focus on making a high volume of calls instead. She set a goal to make 50 calls a day. Initially, she faced a lot of rejection, but she kept going. Over time, she refined her pitch based on real interactions and feedback from prospects. Within a few months, her consistency paid off—she started securing meetings and closing deals. Her success was not due to having a perfect pitch but rather her relentless consistency and willingness to learn from each call.

Final Thought

Cold calling can be a very effective sales channel if you use the right scripts as a guide to help you through the conversation, test to find the perfect time of day to hit the dialer (depending on the target industry and persona of course), and remain consistent with your activity every single day. Be diligent with these strategies, and you’ll be able to book more appointments and demos with cold calling.

More Cold Calling Resources

• 10 Effective Strategies to 10x Your Sales With Cold Calling 
• How to Generate Millions Using Cold Calling